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Job Description:

Mano Animation Studios is seeking a highly organized and detail-oriented individual to join our team as a Production Coordinator for the Pakistan release of our first full feature film. This role will involve coordinating with various internal and external departments, managing schedules, tracking progress, and ensuring smooth communication between all parties involved for the project.

Key Responsibilities:

  • Act as point of contact between the Studio, external partners and other stakeholders involved in the project.
  • Schedule and organize meetings with internal and external teams, including drafting agendas, sending invitations and ensuring the meetings run smoothly and all objectives are met.
  • Attend meetings and accurately record minutes, action items, and decisions made during discussions. Distribute minutes promptly and follow up on action items as needed.
  • Update and maintain Gantt charts and project timelines to track progress and ensure key milestones are met according to schedule.
  • Facilitate effective communication between different departments within the studio, ensuring that all teams are aligned on project goals and deadlines.
  • Identify and address any issues or conflicts that may arise in advance, working with relevant parties to find solutions and keep the project on track.
  • Organize and maintain all relevant project documentation and other essential materials.

Requirements:

  • Excellent organizational and time management skills, with the ability to multitask and prioritize competing deadlines.
  • Strong communication skills, both written and verbal, with the ability to effectively interact with individuals at all levels of the organization.
  • Able to work under pressure and strict deadlines.
  • Detail oriented and tech savvy

Location: On-Site – Karachi, Pakistan

No Deadline

3 - 4 Month Contract

Karachi

Vacancies Available: 1

Responsibilities:

  • Managing office supplies, equipment, and ensuring the maintenance of office facilities.
  • Provide administrative support to all departments, including the production team, HR, and marketing. This could involve scheduling meetings, preparing documents, and coordinating internal communication.
  • Assist in managing financial aspects such as invoicing, petty cash, expense tracking, and budgeting.
  • Manage relationships with external vendors and service providers, ensure quality services are received.
  • Maintain and manage studio records and documents, ensuring they are organized, up-to-date, and securely stored on our HRIS software. This includes contracts, legal documents, and project files.
  • Assist in coordinating staff schedules, leave management, and travel arrangements as needed.
  • Organize and coordinate studio events, meetings, and conferences, including logistics, venue, equipment, and catering.
  • Oversee the studio’s health and safety policies, ensuring a safe working environment for all employees.
  • Assist HR in the onboarding process
  • Act as a go-to person for any administrative issues or queries from staff members. Provide solutions and assistance to ensure a cohesive and efficient work environment.
  • Safeguard the confidentiality of studio information, projects, client details, and employee records.

Requirements:

  • Experience as an HR Assistant, Staff Assistant, or relevant administrative or human resources role is a plus.
  • Profecient with HR software, MS Office & Google Workspace.
  • Tech-savvy with the ability to quickly learn and adapt to new software and digital tools.
  • Understanding of basic HR functions and best practices.
  • Excellent organizational and time-management skills.
  • Outstanding communication and interpersonal skills.
  • Good problem-solving abilities.

Contract Duration: 8 months

Last date to apply: 25/05/2024

Contract

Karachi

Vacancies Available: 1